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Solid Waste District Board of Directors Meeting Minutes
September 22, 2008
Miami County Solid Waste District
Minutes for the September 22, 2008 Meeting
Attendance: Greg Deeds, Craig Boyer, Tom Gustin, Gary Hawley, Shirley Mull, Don
Morris, David Grund, John Haines, Samantha Ward. Absent: Jim Walker.
At 1:32 P.M. the meeting was called to order by Greg Deeds.
The minutes of the August 18, 2008 meeting were read. Tom Gustin motioned to
approve the minutes as is; Craig Boyer seconded, motion passed.
The September 2008 financial statement was presented. Craig Boyer motioned to
approve the financial statement as is; Gary Hawley seconded, motion passed.
Our office questioned the use of registered letters for the final billing
notice. In the past, it was very time consuming and expensive to mail them, and
the response was very poor. Tom Gustin motioned to discontinue the use of
registered letters as a final notice from this point forward; Craig Boyer
seconded, motion passed. Our office will include a letter in the late bills
stating that should the bill not be paid, it will be turned over to the lawyer
for further collection attempts.
Our office questioned what to do with bills that are returned to us for a bad
address, and a good address can not be found after checking in all the records
we have available to us. It was suggested that we talk with the recorder’s
office to record our bill as an existing debt. Then if the property is sold, the
bill will show up as a debt against the property. Don Morris motioned to put all
bills returned for bad addresses on the property record as a lien against the
property for the Solid Waste User Fee; Shirley Mull seconded, motion passed.
Presented the 2009 budget for final approval. According to state policy, there
should be four copies with board member signatures on file to comply with the
state standards. Our office also needs two signed forms so we can be included
with the area Household Hazardous Waste Grants. Craig Boyer motioned to sign all
required copies of the budget, Shirley Mull seconded, motion passed.
Presented the contracts to be opened for bidding. We have a total of three:
White Goods Pickup, City of Peru Recycling Drop-off, and County Drop-off Sites.
Recycling Recovery presented pictures of an alternative method to handle the
county drop off sites using “roll off” style trailers. It was suggested if the
board chose that method, the existing drop-off buildings could be sold as
storage sheds to interested county residents. The contract for the county
drop-off sites could be bid either way-using the current buildings, or providing
the sites with roll off trailers. The board is still in favor of keeping the
current specs for bidding of the city drop off sites and the white goods pick up
program. We have the current bid specs in our office. Tom Gustin motioned to
have John solicit bids for the three contracts, to be received at the next board
meeting to be held October 20, Don Morris seconded, motion passed. It was
motioned by Tom Gustin that the length of the contract be for Three (3) years,
Craig Boyer seconded, motion passed.
Craig Boyer motioned to adjourn at 2:26 P.M., Shirley Mull seconded, motion
passed.
Respectfully submitted,
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