Miami County Solid Waste District
Minutes for the March 17, 2008 Meeting

Attendance: Greg Deeds, Shirley Mull, Don Morris, Craig Boyer, Tom Gustin, David Grund, John Haines, Samantha Ward. Absent: Jim Walker, Gary Hawley.

At 8:06 A.M. the meeting was called to order by Greg Deeds.

The minutes of the February 19, 2008 meeting were read. Tom Gustin motioned to approve the minutes as is; Craig Boyer seconded, motion passed.

The March 2008 financial statement was presented. The check for R & B Contractor was not included on the statement due to not having their invoice at the time the checks were written. Shirley Mull motioned to approve the financial statement as is; Craig Boyer seconded, motion passed.

The flyers with the yearly calendar were sent out March 10. They were well received, although some people received two flyers. We were able to stamp the flyers with the information about our office taking over the bidding from the tax office. We checked into getting a bulk mailing permit for the billing. The cost of the permit is $175.00, but we would still save $500-600 on postage. Craig Boyer motioned to allow our office to purchase a first class mailing permit for the billing, Don Morris seconded, motion passed.

Reported on the Tire Day that was held March 15. We took in 1300 tires, with the line being solid from 8 until 12:30.

Presented the problem of trash being left at the recycling sites, and if there is anything that can be done to deter this. David Grund suggested taking pictures and having the sheriff come to the site. Another possibility was photocopying the recent article about trash at the drop off sites and sending it to the people who leave the items at the sites, along with a letter detailing how to properly use the sites with some kind of statement at the end of the letter about possible follow-up.

Discussion about livable vs. non-livable buildings. It was decided to check the tax records first and see if the people are receiving a homestead credit on their property taxes. (If a property owner receives a homestead credit, they must be living in the dwelling) After that, we need to check with the assessor’s office for condition of the home, and after that physically look at the dwelling to see the condition. The question of how hotels and nursing homes are charged came up. In the past, we had charged hotels and nursing homes as a single business. The board stated this shall remain as the policy for charging hotels and nursing homes.

Maconaquah High School drop off site has been approved. We have the kit available. The site needs to be built over spring break due to the prison providing the labor. Tom Gustin motioned to add the extra site, Shirley Mull seconded, motion passed.

A question about Ed Weidner’s contract came up. The contract pay is different from the bid rate. Ed Weidner mentioned the addition of a fuel surcharge that is in the contract that he has not been receiving. The question is in regards to extra trips to the various recycling drop off sites about product overflow from calls our office has received from township trustees and the public. Ed’s contract states he is to empty each site a MINIMUM of two times per week, not a maximum of two times per week, with extra trips to keep the sites clean and any other trash to be taken away and handled at the expense of the contractor, not the district. David Grund will review the contract and find out where we stand legally. The contract was signed by all board members and Ed Weidner. As far as the contract for the next month goes, we will not make any changes for the pay rate for April 2008. David Grund will report his findings at the April meeting.

Shirley Mull motioned to adjourn 8:47 AM, Tom Gustin seconded, motion passed.


Respectfully submitted,