Miami County Solid Waste District
Minutes for the January 22, 2008 Meeting

Attendance: Greg Deeds, Gary Hawley, Shirley Mull, Don Morris, Tom Gustin, David Grund, John Haines, Samantha Ward. Absent: Jim Walker, and Craig Boyer.

At 8:12 A.M. the meeting was called to order by Greg Deeds. Greg Deeds introduced and welcomed Tom Gustin and Don Morris to the board. Mr. Gustin will be taking the place of Lance Gallahan, and Don Morris will be taking the place of Dale Wortinger.

The minutes of the December 17, 2007 meeting were read. Tom Gustin motioned to approve the minutes as is; Shirley Mull seconded, motion passed.

The January 2008 financial statement was presented. John explained the items to the board. We received payment from the 2007 tax collection. The loan from American Trust was paid off. We renewed the Bulk Mail Permit for mailing the calendar flyers. Tom Gustin motioned to approve the financial statement as is, Shirley Mull seconded, motion passed. Presented a new report from the accountant for the board. This will show current bills paid, as well as Year-to-Date totals for each company or individual. The new report will be added to the finance report at future meetings.

Held election of officers for the board. Gary Hawley nominated Greg Deeds for Chairman, Shirley Mull seconded; and Shirley Mull nominated Gary Hawley for Vice-Chairman, Don Morris seconded. Both were voted in to the positions unanimously. Gary Hawley motioned, Don Morris seconded to appoint Samantha Ward as Secretary, motion passed.

John presented various contracts that were up for renewal. WARU Radio presented three different yearly advertising plans for the district. Tom Gustin motioned to accept plan C, which will cost $425 per month, Gary Hawley seconded, motion passed.

Beautification Day bids were solicited in early January. We requested bids from the area waste removal companies (Apex, Wabash Valley, Waste Management, and XXXXXX from Marion). Apex was the only company to respond with a bid. The bid was for $315 per dumpster with an additional 10% fuel surcharge and a fee of $37.00 per ton over the 6 ton per container limit. Some containers were being filled over capacity last year. Tom Gustin motioned to table the matter until next meeting in case any of the other companies were still putting bids together, Shirley Mull seconded, motion passed.

Bids for printing the 2008 Events Calendar were solicited in early January. We received three bids for a quantity of 15,000 calendars printed on both sides, trifolded, tabbed for mailing, and delivered to our office. Bids received were as follows:
Peru Tribune: $1153.50
Milliner Printing: $1275.00
Modern Graphics: $1230.92

Gary Hawley motioned to award the contract to the Peru Tribune, Don Morris seconded, motion passed.

Gary Hawley reported that he discussed with the Treasurer some problems with the Manatron program adding the late fee to the entire tax bill. It was asked if changing to a percentage fee would work better. The board said no that it would not work as well. John and Samantha will put together information about the possibility of our office going back to sending the Solid Waste Bills separately from our office for next month’s meeting.

Gary Hawley motioned to adjourn 9:12 AM, Shirley Mull seconded, motion passed.


Respectfully submitted,