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County Commissioners Meeting Minutes
October 13, 2008
BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
OCTOBER 13, 2008
Commissioner Hawley called the meeting of the Board to order.
CSI CONTRACT
The Board received a proposed contract with CSI for software maintenance. This
is the computer company that furnishes the court system. The amount of the
maintenance agreement is $27,300. The Board will wait and speak with the Clerk
of the Courts before they decide who is responsible for this payment.
DNR NOTICE
The Board received a notice from the DNR for the Omer Cole Public Access site at
Richvalley. No action needed. This site is in Wabash County.
INFORMATION RECORDS ASSOCIATION INC.
The Board received a claim for microfilming the Health Books in the amount of
$6,049.80. The Health Registrar will call the company to confirm the amount of
this bill.
LETTER OF APPRECIATION
The Auditor and Assessor received a letter from Jim and Jay Hodge thanking them
for their assistance in helping a taxpayer in assisting them with receiving all
the exemptions they qualified for. It was nice to hear a good report about the
professional manner with which our offices treat the public.
BID BOND PENALTY
The Board received a check from Harris glass for $1,242.71. This is a refund for
Harris Glass pulling their bid after it was accepted for the jail project.
A motion to place the funds back into the jail fund was made by Commissioner
Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.
IT DEPARTMENT
1. Court Room issue. Mr. Powell said he was approached by a Judge that said
there is some question as to where the 3rd Court room will be. Mr. Powell said a
decision needs made soon due to the time element of the position being put into
place.
1. COMPUTER FOR DOG TAGS. Mr. Powell said he wants to put another terminal for
the dog tag/tax collections on the Switchboard operator’s desk. The Board has no
problem with it.
2. AIR COOLING IN THE COMPUTER ROOM. Mr. Powell received a bid from Bowman
Heating and Cooling to change the window and bring cold air into the computer
room this winter. The cost is $4,686.13 and the Board asked Mr. Powell to get
another bid for comparison.
3. SOUND AND VIDEO EQUIPMENT. The Board and Mr. Powell discussed the sound and
video system for the Courts, Council and Board of Commissioners rooms.
The Board will take the proposals under advisement, but no decision was made.
Commissioner Deeds moved to have the Judges look at the systems recommended and
perhaps the Board could go with them to view the systems. The motion was 2nd by
Commissioner Boyer and passed 3-0.
WATER ISSUE
Dave Weller asked the Board if they had come to any conclusion about the water
problem on South Meridian Road. The Board said they had not, but they will look
at it soon due to winter coming.
HIGHWAY
Ken Einselen gave the Board a memo of an email concerning INDOT redoing the
bridge deck on US 31 over an abandoned Railroad tracks. No action taken.
NOTICE FROM DLGF
The Board received a notice of the procedures for applying for an appeal for
distressed units with a levy shortfall. This is for review and the Board took no
action.
NIPSCO REQUEST
The Board received a request to bore under 1500 North and 25 West for a service
line. Commissioner Deeds moved to approve the permit request. The motion was 2nd
by Commissioner Hawley and passed 2-0. Commissioner Boyer was absent for this
vote. The Board signed the permit giving NIPSCO permission to do the work as
requested.
MEMORIAL REQUEST
The Board received a proposal and request from Robert Feller to place a memorial
for the soldiers from Miami County who lost their lives in Operation Freedom.
The Board reviewed the information but took no action.
CCI
The Board received a claim for services from CCI in the amount of $28,538.05.
Commissioner Deeds moved to approve this claim for processing. The motion was
2nd by Commissioner Hawley and passed 2-0.
MINUTES
Commissioner Deeds moved to approve the minutes. Commissioner Boyer 2nd the
motion and it passed 3-0.
CLAIMS
Commissioner Deeds moved to approve the claims and Commissioner Boyer 2nd the
motion. The motion passed 3-0.
PAYROLL
Commissioner Deeds moved to approve payroll and Commissioner Boyer 2nd the
motion. The motion passed 3-0.
The Board took a 10 minute recess.
COUNTY ROAD WAY CONFIRMED
The Board of Commissioners and Ken Einselen discussed the property purchased by
Mr. Dale LeMaster (52-14-22-100-002.000-004) in a tax sale. Mr. LeMaster
requested to affirm the County right- of- way for RTEL 45 (aka County Road 100
East). The County receives credit for the road miles but will not maintain the
roadway. Mr. LeMaster will grate the road and keep the trees trimmed. This will
allow Mr. LeMaster to receive a permit to build and maintain this property.
COUNTY ATTORNEY
David Grund brought the inter-local agreement with Peru Utilities for the fiber
optic service. Commissioner Boyer moved to sign the agreement. The motion was
2nd by Commissioner Deeds and passed 3-0.
OLD CLOCK
The Board discussed someone’s interest in purchasing the old clock parts on the
4th floor. After some discussion the Board said they would not sell it but
donate it to the Museum.
YMCA/MIAMIGO
Dave Quick brought the request for the September funds from INDOT for MiamiGo.
Commissioner Boyer moved to sign the request. The motion was 2nd by Commissioner
Deeds and passed 3-0. Mr. Quick also said their rider numbers have increased 18%
this year over last year.
BUSINESS 31 SOUTH PROJECT
Structure Pointe explained to the Board where we are in this project. The
roadway has 3 different issues. The south end has no problem as the right-
of-ways are in order. The middle section has some parcels that need to be re
purchased due to late recordings and the north end has several parcels that need
right of ways purchased. The cost for this additional work is $260,000 and does
not count towards the purchasing of the right of ways. The recommendation is to
do this in sections. The first phase is the south end and costs around
$1,800,000.00. After some discussion Commissioner Boyer moved to have Structure
Pointe process a letter to give through the Fort Wayne division stating the
County’s position. This will be carried to the Federal level to find out if any
funding could be acquired to assist with this because it was originally a
stretch of US highway that got turned over to the County with all the current
issues. The motion was 2nd by Commissioner Deeds and passed 3-0. Commissioner
Deeds moved to proceed with phase 1 including the intersection at Airport Road
and to do the soils and technical work on this project. The motion was 2nd by
Commissioner Boyer and passed 3-0.
JUDGE SPAHR
Judge Spahr told the Board speakers are still sitting on chairs in his court
room and he would like them mounted on the walls. The Board will address this
issue.
TRANSFERS
Commissioner Deeds moved to sign the transfer of funds within their budgets to
clean up their shortfalls in line items. The motion was 2nd by Commissioner
Boyer and passed 3-0.
CENTENNIAL WIRELESS
The Board received a letter of customer appreciation.
Commissioner Boyer moved to adjourn. Commissioner Deeds 2nd the motion and
passed 3-0.
Adjourned
THE MIAMI COUNTY BOARD OF COMMISSIONERS
__________________________________, CHAIRMAN
GARY D. HAWLEY
__________________________________, VICE CHAIRMAN
GREGORY DEEDS
__________________________________, MEMBER
CRAIG BOYER
ATTEST: _________________________, Auditor
Brenda Weaver
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