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County Commissioners Meeting Minutes
September 22, 2008
MIAMI COUNTY COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
SEPTEMBER 22, 2008
Commissioner Hawley opened the weekly meeting of the Board of Commissioners.
YMCA/MIAMIGO
Dave Quick brought his monthly statistical report to the Board for the months of
August and September. Mr. Quick also brought the de-obligation document to
return approximately $4,000 that was not used from a grant. Commissioner Deeds
moved to sign the document. The motion was 2nd by Commissioner Boyer and passed
3-0.
IDEM NOTICE
The Board received an application notice for Peru Utilities for a waste water
treatment plant.
The Board also received a permit for Hanson Aggregates for Midwest Milner Stone
Quarry.
CLEANING CONTRACT
Becky McKinney approached the Board concerning the cleaning contract for the
Court House. The Board said they would consider the cleaning of the Courthouse
to be let for bid by the end of the year.
MINUTES
Commissioners noted that the minutes from last week needs to reflect that the
pest control bids will be received November 21, 2008.
CCI/Construction Control Inc.
The Board received a letter from Construction Control Inc. explaining their
position on the status of the jail structure project in regards to Michael
Kinder & Sons.
JAIL PROJECT
The Board discussed the furnishings for the new jail and discussed approving
RQAW to handle this part of the project for the County. Commissioner Boyer moved
to have RQAW look at the State surplus of furniture to see if there is anything
that would meet the specs we need for the jail project. The motion was 2nd by
Commissioner Deeds and passed 3-0.
CLAIM FROM RQAW
The Board received a claim for services provided in the amount of $8,572.23.
Commissioner Boyer moved to pay the claim. The motion was 2nd by Commissioner
Deeds and passed 3-0.
MINUTES
Commissioner Deeds moved to approve the minutes with one correction to the
amount for insurance. The motion was 2nd by Commissioner Boyer and passed 3-0.
COURT HOUSE CENTENNIAL
Jeff Price asked the Board if they wanted him to issue the invitations to the
dignitaries the Board feels should be invited to attend. After discussion of who
would be invited the Board agreed that it is proper for Mr. Price to do the
inviting. Mr. Price and the Board discussed the corner stone removal and
replacement.
HOMELAND SECURITY DISTRICT OVERSITE COMMITTEE
The Board received a notice of the district meeting. Mike Peconga will be
attending this meeting on October 13, 2008. Mr. Peconga will also be attending
the mitigation program tomorrow.
COURT HOUSE CLOCKS
The Board discussed the Court House Clocks. They are in but the installation
date has not been set.
CCI INFORMATION
The Board received a bill for payment in the amount of $27,734.07. A motion was
made by Commissioner Deeds to move forward in the process. The motion was 2nd by
Commissioner Boyer and passed 3-0.
CLERKS REQUEST
The Board reviewed the request by the Clerk of the Courts to hire someone to
bring her documents up to date by scanning. No action taken.
JAIL PROJECT CHANGE ORDERS
The Board reviewed the change orders for the jail project. It was noted that
there is a change order deleting the color in the concrete; which saved $13,400.
Commissioner Deeds moved to approve and sign the change order. The motion was
2nd by Commissioner Boyer and passed 3-0.
The Board also discussed the change order to relocate the water line. It was
noted this is a shift in who pays but does not change the amount. Commissioner
Deeds moved to approve the change orders. The motion was 2nd by Commissioner
Boyer and passed 3-0.
SHERIFF ROLAND
The Sheriff brought his weekly jail maintenance report to the Board.
The Board was also told the Indiana Department of Corrections yearly jail
inspection was done and Miami County passed with the normal over crowding and
maintenance issues that are an on going problem.
Sheriff Roland brought a bill to the Board for an inmate that has medical bills
due to self-mutilation. Commissioner Deeds moved to pay the bill due to the fact
the Sheriff has no money in his budget for this. The motion was 2nd by
Commissioner Boyer and passed 3-0.
PROBATION EMPLOYEE
Susan Rice brought a question for clarification before the Board. She had an
employee that was sick the day after Labor Day. According to the personnel
policy a person has to work the day before and the day after a holiday to be
paid holiday pay. Commissioner Boyer moved to let it be up to the supervisor or
department head to make the call but said there should be a written approval by
them to payroll for approval. The motion was 2nd by Commissioner Deeds and
passed 3-0.
The Auditor will send out a notice to alert to this change in policy.
MAINTENANCE MAN FOR THE JAIL
The Board discussed the need to begin the process to hire a maintenance man for
the new jail. This position is to begin the first of the year but they agreed
this person needs to be hired when the heating, cooling and electrical are being
built into the building. They agreed that the last week of October they would
look at advertising by the first part of November with a December 1st hire date.
No further action taken.
HIGHWAY SUPERVISOR
Ken Einselen told the Board he spoke with Dana Plattner from INDOT regarding the
speed limit on State Road 124. It is noted that the citizen could request in
writing to INDOT for the traffic request and the County has nothing to do with
this issue.
The Board and Mr. Einselen also discussed the score sheets for the bridge
inspections. No action taken.
Business 31 South was discussed and Commissioner Deeds moved to allow Mr.
Einselen to ask Structure Pointe to come back to discuss this project. The
motion was 2nd by Commissioner Boyer and passed 3-0.
COUNTY ATTORNEY
DEFFERRED COMP PLAN
Mr. Grund brought the Ordinance allowing another deferred comp plan to be
offered to employees of the Sheriff’s Department. Commissioner Deeds moved to
sign the document. The motion was 2nd by Commissioner Boyer and passed 3-0.
ASSESSOR/NANCY GATES
Mrs. Gates, County Assessor, brought proposals to the Board from Ad Valorem
Solutions, Tyler Technologies and Manatron to be considered to do the trending
for Miami County. The Board will recess and reconvene at 2:30 pm to make a
decision on one of the companies. Commissioner Deeds moved to recess.
Commissioner Boyer 2nd the motion and it passed 3-0.
Reconvened at 2:30 pm
The Board and Mrs. Gates discussed the pros and cons of each of the 3 companies
who gave proposals for trending. After reviewing the costs and information a
motion was made by Commissioner Deeds to accept the bid from Ad Valorem. The
motion was 2nd by Commissioner Boyer and passed 3-0.
PAYROLL QUESTION
Pat Woods discussed the changes the Board did to Holiday pay. Mrs. Woods told
the Board that there needs to be a change to the personnel policy and that she
needs a voucher of some kind with the payroll sheet prior to approval. A motion
was made by Commissioner Boyer to change the Holiday Policy to read that a
written voucher by the department head must accompany the payroll sheets prior
to approval. The motion was 2nd by Commissioner Deeds and passed 3-0.
Commissioner Boyer moved to adjourn. The motion was 2nd by Commissioner Deeds
and passed 3-0.
Adjourned
THE MIAMI COUNTY BOARD OF COMMISSIONERS
____________________________________, CHAIRMAN
GARY D. HAWLEY
____________________________________, VICE CHAIRMAN
GREGORY DEEDS
____________________________________, MEMBER
CRAIG BOYER
Attest: _____________________________, Auditor
Brenda Weaver
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