County Commissioners Meeting Minutes

September 15, 2008

MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
PHONE 765-472-3901 FAX 765-472-1412

Commissioner Deeds opened the meeting.

Commissioner Hawley is on vacation.

STEPHEN J. CHRISTIAN & ASSOCIATES
Tim Starkey introduced himself to the Board. He explained that he comes from INDOT and his specialty is assessing Federal Programs.
No action was taken.

INSURANCE REIMBURSMENT
The Board received a check for $9,863.68 from Cincinnati Insurance Company for reimbursement of a claim for lightening damage to the air conditioner. Commissioner Boyer moved to sign the letter for the check. The motion was 2nd by Commissioner Deeds and passed 2-0.

HOLDING CORPORATION BUSINESS
The Board received some pay affidavits from CCI for the Miami County Holding Corporation. Since Commissioner Hawley is absent, the Board agreed to hold any claims concerning the Jail Project until his return. The Board discussed some of the change orders.

WAGE MEETING
Commissioner Hawley received a fax from the Indiana Department of Labor concerning a Common Wage meeting. Commissioner Boyer moved to allow Commissioner Deeds to attend the meeting on September 17, 2008 at 2:00 pm. The motion was 2nd by Commissioner Deeds and passed 2-0.

PAYROLL
Commissioner Boyer moved to approve the payroll. The motion was 2nd by Commissioner Deeds and passed 2-0.

RQAW/JAIL PROJECT
Gary Fisher gave the Board a presentation of the wall and floor coverings for the new jail. They are green/tan and brown brick. After reviewing the samples Commissioner Boyer moved to accept the colors as presented. The motion was 2nd by Commissioner Deeds and passed 2-0.

Mr. Fisher also asked about proposals for furniture for the jail project. Mr. Starkey said the State Surplus warehouse site is full of high-end administration furniture surplus. The optional service contract with RQAW is for $19,000. No action was taken.

SHERIFF ROLAND/WEEKLY JAIL REPORT
Sheriff Roland reported that the leak in the book in room and the nurse’s station is fixed. It was an old pipe that had rusted through.

MINUTES
Commissioner Boyer moved to approve the minutes. The motion was 2nd by Commissioner Deeds and passed 2-0.

COURT HOUSE CENTENNIAL
Jeff Price asked permission to have the building open on October 12, 2008 for the celebration. Mr. Price told the Board the blueprints for the Court House will be framed for display but the Board will need to find the place to hang them prior to Oct. 12th. He also said they are at a place where they need money to print the flyers and other items needed for the celebration. Commissioner Boyer moved to reimburse Mr. Price up to $1,000 to Mr. Price for the expenses and to take it from Cumulative Court House.

Mr. Price also asked permission to hold the Domestic Violence Awareness vigil on October 7, 2008 in the Court House. They also request to be allowed to place the crosses on the Court House lawn that they display every year. Mr. Price said he wished there were no crosses to display meaning no one is getting hurt in domestic violence.

HEALTH DEPARTMENT REQUEST
Officer Dave Vitek asked the Board (for the Health Nurse) if Court Street could be closed on October 20, 2008. This is for drive through flu shots to be given by the Health Department. Commissioner Boyer moved to allow. The motion was 2nd by Commissioner Deeds and passed 2-0.

STOP LOSS RUN REPORT REQUEST
Gary Mock told the Board that our carrier, Bliss McKnight requests the Board make a written request for the information to be released. This is to allow the insurance to be open for bid.

CLERK REQUEST
The Board received a request by the Clerk to scan information from her office. The total amount of the request is $114,490. No action was taken.

UNITED WAY/JIM TIDD REQUEST
Mr. Tidd asked the Board if they would donate one free parking space to be raffled off during the United Way Campaign. The employees of the Court House and Annex would donate $25 to have their names placed in a drawing for the parking space for one year. Commissioner Boyer moved to allow this. Commissioner Deeds 2nd the motion and it passed 2-0.

BOB FELLER/VETERANS REQUEST
Mr. Feller would like a memorial on the Court House lawn for the soldiers who have been killed in Iraqi Freedom. The Board discussed the Vietnam stone and the space available. It was also noted that none of the memorials were placed until after the conflict is over. The Board referred him to Jay Kendall to discuss this further.

HIGHWAY DEPARTMENT
Sam Waltz told the Board that this winter could have some issues due to the cost of salt going from $55 per ton to $120 plus per ton.
The Board and Mr. Waltz discussed flex time and how it is used in departments and that is it up to the supervisor to allow or not allow it.
It was noted that the Highway department has begun their striping project of several roads.

PEST CONTROL CONTRACT
The Board reviewed the contract with Indiana Pest Control dated 1990. The Board said they would like to advertise in early November with an accepting of bids on November 21, 2008 for the service in 2009.

ATTORNEY BUSINESS
David Grund brought the Manatron contract but the Board said they would wait until Commissioner Hawley returns to discuss this contract.

HIGHWAY ENGINEER
Mr. Einselen gave the Board a scoring sheet for the bridge inspections. He will wait for Commissioner Hawley’s information and give to Sam Waltz for his scoring of the companies. Mr. Einselen will discuss the top 3 with the Board next week.

Mr. Einselen gave a report on what he found out at the State concerning speed study on highway 124. It is alright for a citizen to request the study in writing. The County does not have jurisdiction.

Commissioner Boyer moved to adjourn. The motion was 2nd by Commissioner Deeds and passed 2-0.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

_______________________________, CHAIRMAN
GARY D. HAWLEY

_______________________________, VICE CHAIRMAN
GREGORY DEEDS

_______________________________, MEMBER
CRAIG BOYER

ATTEST: ______________________, Auditor
Brenda Weaver